Human Resources Officer, (HR Information Systems)
Job Posting Information
Opening date: 22 March 2021
Closing date: 05 April 2021
JOB PURPOSE
To support the delivery of a professional, client-focused HR services, partnering with managers to implement HR solutions in line with WFP corporate priorities.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Support HR Information Systems operational activities or projects that are aligned to business needs, following standard processes, and ensuring alignment with wider WFP policies.
2. Consult with HR managers and other departments to determine HRIS needs; analyze HRIS performance metrics and resolve application issues.
3. Performing statistical analysis on gathered HRIS data and aid on a wide range of complex HRIS queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.
4. Support staff capacity building, working with managers to understand individual skills and business requirements, and organizing development solutions which equip people with the skills and knowledge required to meet current and future challenges.
5. Support audits on HR processes and documents, including hiring, termination of service and payroll administration, when required.
6. Provide support in building talent within WFP, working with managers to understand their needs and organizing solutions to recruit, retain and develop a high caliber workforce to deliver the business strategy.
7. Support for organizational design activities that enable senior management to design and organize structures and jobs and allocate people to the right places in order to improve efficiency. Act as Point Point for Organograms, Charting Organizational charts maintain organization’s information for all employees.
8. Collate data and contribute to preparation of accurate and timely reporting, supporting a WFP wide view of HRIS activities that enable informed decision -making and consistent information for stakeholders.
9. Conduct straight forward data analysis under close guidance of a Senior HR Officer, in order to support others on projects or contribute to process efficiencies and improvements.
10. Other as required.
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced university degree in Human Resource Management, Public or Business Administration, Industrial Psychology or other relevant field, or First University degree with additional years of related work experience or trainings/courses.
Experience: At least 3 years of progressively responsible work experience as Information System Analyst in the field of Human Resources Management or similar function.
Language: Fluency (level C) in English and Arabic languages.
Risk and Compliance Officer, FTA-NOB (Khartoum)
JOB POSTING INFORMATION
Opening date: 22 March 2021
Closing date: 04 April 2021
JOB PURPOSE
Provide effective support in the establishment of effective risk assessment and risk management activities; application of controls and compliance with policies and procedures; and contribution to the overall effectiveness of operations and optimization of WFP resources by championing the mainstreaming of WFP’s risk and compliance framework.
KEY ACCOUNTABILITIES (not all-inclusive)
The Risk and Compliance Officer NOB reports to the Head of Risk and Compliance and is responsible for the following:
- Contribute to embedding risk assessment in planning and decision making through developing and/or monitoring of key risk appetite metrics and risk indicators, and regular updating of risk registers, including progress towards implementing the risk mitigation actions.
- Provide support to managers in analyzing and strengthening existing processes on risk & compliance issues and on maintaining an effective internal control environment to support operational efficiency.
- Contribute to ideas on enhancement of adequate internal control systems with clear accountabilities, including performance and risk management systems, monitoring and oversight processes and techniques, tools, processes to support their implementation.
- Contribute to the development of compliance Standard Operating Procedures (SOPs) by 1st Line colleagues for managing the risk and compliance process, including criteria for conducting risk and compliance missions, training materials and modules, etc.
- Support relevant managers in their regular and ad hoc risk assessments in regional, country and field offices risk assessments to identify and evaluate risks, assess effectiveness of the internal controls, and assess the potential for fraud and corruption in operational activities.
- Contribute to risk management effectiveness across the office and all aspects of WFP’s operations.
- Support managers in their fact-finding reviews and fraud risk assessments. Collect and analyses data on fraud incidents, fraud risk metrics, and fraud risk appetite, support training in AFAC standards.
8. Support in the preparation of risk information for management to share with external stakeholders such as UN system-wide engagement, donors, and partners.
9. Contribute to accountability across functional units, prepare comprehensive reports summarizing the status of compliance of internal controls, key oversight themes, and using risk information (e.g. risk indicators, incidents) to highlight areas out of risk appetite and contribute ideas on required actions in areas of risk & compliance vulnerability.
10. Assess information/training needs and prepare and deliver training programmes or information sessions for colleagues and partners in CO to enhance understanding of risk management and compliance with WFP policies, rules, regulations and procedures.
11. Others as required.
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree in business/public administration, finance, accounting, international development, audit or other relevant fields, OR first university degree with additional years of relevant work experience and/or training/courses in audit, performance and risk management or other related fields.
Experience: For holders of an advanced university degree, three years of relevant progressively responsible experience in undertaking and/or contributing to risk management activities, including assessing and recommending effective internal controls and mitigation actions, in various organizations that use modern enterprise risk management frameworks, techniques and systems; OR five years of similar experience for holders of a first university degree.
Language: Fluency in English language and Arabic
Programme Policy Officer (Scaling Up Nutrition), SC9, Khartoum 1
JOB POSTING INFORMATION
Posting Date: 22 March 2021
Closing Date: 05 April 2021
JOB PURPOSE
Established in 2010, the Scaling Up Nutrition, or SUN Movement, is a global movement that supports country-level action to end all forms of malnutrition. The SUN Framework outlines the key considerations, principles and priorities for action to address undernutrition. It serves as a tool to mobilize support for increased investment in a set of nutrition interventions across different sectors. Countries sign up to the Movement, recognizing that ending malnutrition is a multi-sectoral and multi-stakeholder effort. Each SUN Country has nominated a SUN Government Focal Point who acts as a key driving force for the national movement. The Republic of Sudan joined the SUN Movement in October 2015, with a letter of commitment from the Federal Minister of Health, Mr. Bahar Idris Abu Garda, nominating the Under-secretary of Health as the SUN focal point.
Under the SUN platform, five stakeholder networks are activated to enhance coordination and collaboration for nutrition in the country. The SUN Business Network (SBN) was ‘established to mobilise and intensify business efforts in support of the SUN Movement and to ensure that all people realise their right to good food and nutrition’. It aims to find solutions to end malnutrition through business, markets and people. The SBN recognises that the private sector is an essential partner in the drive to address malnutrition in all its forms and that business should align behind government nutrition priorities to support greater impact on nutrition. Ultimately, national SBN seek to increase the availability and affordability of nutrition for low income consumers through mobilising expertise, new actions and investments from business in nutrition.stablished in 2010, the Scaling Up Nutrition, or SUN Movement, is a global movement that supports country-level action to end all forms of malnutrition. The SUN Framework outlines the key considerations, principles and priorities for action to address undernutrition. It serves as a tool to mobilize support for increased investment in a set of nutrition interventions across different sectors. Countries sign up to the Movement, recognizing that ending malnutrition is a multi-sectoral and multi-stakeholder effort. Each SUN Country has nominated a SUN Government Focal Point who acts as a key driving force for the national movement. The Republic of Sudan joined the SUN Movement in October 2015, with a letter of commitment from the Federal Minister of Health, Mr. Bahar Idris Abu Garda, nominating the Under-secretary of Health as the SUN focal point.
The SUN Business Network Facilitator will be dedicated full time resource to support the establishment of the Business Network as a private sector platform for engagement in the national nutrition agenda. The facilitator would support the development of a detailed strategy for the Network, which will provide a clear road map for Private Sector investment in nutrition, in line with government strategies and objectives. Subsequently, the facilitator will provide support to the SBN, convene meetings, facilitate dialogue with government and civil society and facilitate technical assistance for the implementation of the road map. Furthermore, the facilitator will support government with the development of a private sector engagement strategy specific to nutrition, advocating for increased private sector action on improved nutrition in country. With this dual approach the facilitator will work to support and promote the creation of an enabling environment for business to commit and align behind national nutrition strategies.
KEY ACCOUNTABILITIES (not all-inclusive)
The SUN Business Network Facilitator will work under the delegated authority of the Outcome Manager for SO2 and the direct supervision of the Head of Nutrition and will be responsible for the following duties:
1. Liaison and coordination with the SUN Focal Point in government on the establishment and development of the SUN Business Network in Sudan
- Build a common understanding of the objective and role of the SUN Business Network
- Advocate for increased public-private sector collaboration on improved nutrition in country.
- Identify existing government private sector engagement strategies, assess the need for development of a strategy specific to nutrition, follow-through accordingly on development of the private sector strategies for nutrition to enhance the enabling environment.
- Represent the Network in SUN Movement meetings and other relevant national and international meetings to build visibility. Share feedback with SBN membership.
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree in Agro-technology, Food Technology, Health Economics, Project Management or other field relevant to private sector engagement in development assistance, or First University Degree with additional years of related work experience and/or trainings/courses.
Experience: For holders of an advanced degree, five years of relevant experience in the private sector, preferably in the field of food technology, agro-industry, health economics, or related field OR seven years of similar experience for holders of a first university degree.
Languages: Fluency in English and Arabic
Logistics Officer, (Cash-Based Transfers) FTA-NOA, El Obeid
JOB POSTING INFORMATION:
Opening date: 22 March 2021
Closing date: 04 April 2021
JOB PURPOSE:
The Logistics Officer (CBT) will Support the implementation of CBT strategy in the governorate to improve availability, accessibility and affordability of nutritious food by enabling a more efficient, resilient and sustainable Retail Sector.
KEY ACCOUNTABILITIES (not all-inclusive)
The Logistics Officer (Cash Based Transfers) will report to the Head of Logistics in El Obeid and will be responsible from the following duties:
- Perform secondary analysis of the leading markets supply chains to determine functionality and identify main gaps; contribute to primary market data collection through inputs to the design of tools and analysis parameters.
- Support the overall Supply Chain (SC) strategy to support the WFP Country Office (CO), Country Strategic Plan (CSP) identifying structure(s), capabilities and resourcing required for both CBT and in-kind;
- Working with Area Office managers, analyse the current country Strategic Outcomes (SO) food and cash assistance systems to map supply chain activities to support effective and efficient delivery;
- Contribute Supply Chain inputs to the transfer modality selection process and operational planning for the selected modalities.
- Coordinate and collaborate with CO SC teams on CO SC CBT strategy and scale-up planning, guidance and implementation, incorporating best practices to support the development of the CSP (and SOs).
- Working with Procurement, Programme, IT and Finance teams, determine the scope of service for retail selection, participate in the evaluation and contracting of retailers to sustainably and efficiently meet the beneficiaries’ food and or non-food items needs;
- Maintain a list and critical details (such as contact details, contract start/end dates, location, performance evaluations and other relevant information) on all contracted retailers;
- Arrange onboarding meetings with contracted retailers ensuring understandings of AO operations including programmatic objectives and AO processes from redemption to payment process with the participation of Procurement and Finance;
- Set up and manage the processing of vouchers from ensuring clear traceability from orders to print to archiving and destructions;
- Working with Programme team, Finance team, IT/SCOPE team, Cooperating Partners and Retailers set up and manage the end-to-end process of e-vouchers;
- Review capacity gaps for the Supply Chain CBT/Markets team, counterparts from other functions, CO SC team, partners, retailers and beneficiaries to provide appropriate sensitisation, advocacy and training;
- Perform any other duties as and when required.
STANDARD MINIMUM QUALIFICATIONS:
Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, with additional years of related work experience and/or training/courses.
Experience: A minimum of one year of relevant professional experience in logistics management, supply chain management or related fields, is required for holders of an advanced university degree and two years relevant professional experience in logistics management, supply chain management or related fields ,is required for holders of a first university degree.
Language: Fluency in both English and Arabic.
Logistics Officer (Fleet), FT-NOA, El Fasher
JOB POSTING INFORMATION:
Opening date: 22 March 2021
Closing date: 05 April 2021
JOB PURPOSE:
To collect, analyse and report on information to maximise efficiency of the logistics operations and activities.
KEY ACCOUNTABILITIES (not all-inclusive)
The Logistics Officer will be responsible from the following duties:
- Responsible for effective management of the WFP fleet and mechanical workshop(s) and provides guidance and supervision to fleet and workshop manpower;
- Responsible for the management of the spare parts stocks, preventive maintenance schedules, campaigns and technical modification programs, etc;
- Carry out regular random checks/inventory of the workshop(s);
- Maintenance of trucks, light vehicles, forklifts and generators for both internal and external clients
- Assess and update the status of corridors of access, route maps and checkpoints/delivery points.
- Liaise with State security and humanitarian line ministries and organs on travel permits and clearance of WFP dedicated trucks and fleet staff
- Responsible for asset monitoring and protection, which includes monitoring of truck movement within and outside South Darfur boundaries using WFP communication resources (GPS, Satamatics, Radio Room etc)
- Ensure adherence to WFP transport and logistics policies and procedures and oversee the training and reporting requirements for the Fleet and Workshop unit
- The Incumbent will also be tasked with management of fuel in the Area Office both for WFP and third parties according to valid SLAs. While at the same time ensuring its availability by reacting to timely call forwards for fuel replenishments.
- Perform any additional duties as assigned by the Supervisor and/or according to Area Office management.
STANDARD MINIMUM QUALIFICATIONS:
Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, with additional years of related work experience and/or training/courses.
Experience: A minimum of one year of relevant professional experience in logistics management, supply chain management or related fields, is required for holders of an advanced university degree and two years relevant professional experience in logistics management, supply chain management or related fields ,is required for holders of a first university degree.
Language: Fluency in both English and Arabic.
Drivers, FTA-G2 & SC2, (Multiple Duty Stations) (141536)
Closing date: 13 April 2021
JOB PURPOSE:
To provide effective and safe transportation of authorized personnel and/or commodities.
KEY ACCOUNTABILITIES (not all-inclusive):
1. Provide transportation of authorized personnel including translation of basic conversations from/to the local language, and/or delivery of various items/commodities following authorized routing and UN safety and security rules and regulations to ensure safe and efficient services.
2. Meet official personnel and visitors at the airport or other entry points and provide basic assistance with visa and customs formalities to facilitate smooth and safe entry and arrival to the authorized destinations.
3. Responsible for accurate maintenance of the vehicle log books, and daily reporting to the supervisor on mechanical status, to ensure efficient vehicle use and fuel consumption supporting accurate accounting and cost-efficiency.
4. Responsible that the assigned vehicle is kept clean and in a good condition including all equipment, the maintenance is done on time, vehicle is fully equipped with required travel authorizations and supplies, and any mechanical issues are reported to the supervisor to ensure safe and efficient services.
5. Follow established rules and regulations for field deliveries and/or in cases of an accident, and report immediately to the supervisor on any apparent problems, to seek for instructions and facilitate informative decisions on the way forward.
6. Outside driving duties, perform basic office related tasks such as filing, photocopying and maintaining stores when required including delivery/collection of various items, mailing service and payment of office telephone and other bills to ensure administrative support to clients.
STANDARD MINIMUM QUALIFICATIONS:
Education: Completion of secondary school education. Formal drivers training with a valid driver’s license/certification to operate assigned vehicle following local rules and regulations is required.
Experience: Two or more years of work experience as a driver. Experience in driving a variety of makes and models of vehicles, including vans, trucks and other kinds of motorized vehicles. Experience in defensive driving is desirable.
Language: Fluent in both English and Arabic.
Finance Assistant G5 (Mutliple Duty stations) (141562)
JOB POSTING INFORMATION
Opening date: 31 March 2021
Closing date: 13 April 2021
JOB PURPOSE
To support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
2. Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.
3. Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
4. Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
5. Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics.
6. Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
7. Perform administrative duties related to the monitoring and recording of fixed assets, spend on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.
8. Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.
9. Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
10. Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school plus a post-secondary certificate/Diploma in any other relevant functional area is desirable.
Experience: Minimum of 4 years or more in the field of Finance or any other relevant field.
Language: Fluency in both English and Arabic
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IT Solution Assistant (Family Support Programme), SC5, Khartoum
JOB POSTING INFORMATION:
Posting Date: 31 March 2021
Closing Date: 13 April 2021
JOB PURPOSE
WFP is currently providing technical assistance to the Government of the Republic of Sudan for the establishment of the Sudan Family Support Programme. The Sudan Family Support Programme will be a large-scale social safety net programme, which will provide cash assistance to around 80% of Sudanese households.
As part of WFP’s technical assistance provision for the Sudan Family Support Programme, WFP will be providing direct technical assistance for the development of a digital payment solution, payment delivery platform, reconciliation, and a complaints and feedback mechanism (CFM).
The IT Solutions Associate will be responsible for carrying-out system and equipment maintenance, undertake basic monitoring and troubleshooting of server systems and respond to basic queries about technology and systems to support the correct application of technology. The IT Solutions Associate will be responsible for the roll-out of new technologies and upgrades supporting the business continuity of the program. IT Solutions Associate will be responsible for applying emergency response process in coordination with IT Solutions Officer. IT Solutions Associate will be responsible to support the Customer Feedback Mechanism technology requirements and ensure its continuity. IT Solutions Associate is expected to operate in WFP and government sites as one area of responsibility.
KEY ACCOUNTABILITIES (not all-inclusive)
The IT Solutions Assistant (CFM) reports to the head of IT Solutions Development and is responsible for the following:
- Carry-out system and equipment maintenance tasks, such as back-up system data, system protection, to ensure they are running effectively and enable easy and efficient use.
- Undertake basic monitoring and troubleshooting of server systems (physical and virtual) to ensure a consistent delivery of IT services to staff within the Sudan Family Support Programme.
- Deploy the necessary upgrades and new technologies to ensure service delivery based on operational requirements.
- Receive and inspect all incoming assets and report discrepancies in IT materials inventory to senior colleagues to ensure materials are effectively tracked.
- Perform basic beta testing and support the roll out of new versions of software to ensure software is operational for Sudan family support program staff.
- Ensure information is up to date and accurate within inventories, databases, websites, and archives in order to support senior officers in managing these systems.
- Ensure all systems and hardware supporting the Sudan Family support program running in WFP and government locations including but not limited to disaster recovery requirements.
- Follow emergency response processes and procedures as defined to prevent business discontinuity.
- Provide first level technical support to all hardware including desktops, laptops and printers as well as operating system software and applications on Microsoft Windows Platform.
- Provide first level support for the alternative power solutions for the technology infrastructure in WFP and government sites.
- Perform any other related duties as required.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate in areas related to Information Communication Technology, software development etc.
Experience: Four years of relevant experience in Information Technology Processes, IT network design, deployment and administration, Application development, End-users/help desk support.
Language: Fluency in English and Arabic
Storekeeper FT-G4 & SC 4, (Multiple Duty stations)
JOB POSTING INFORMATION:
Opening date: 31 March 2021
Closing date: 13 April 2021
JOB PURPOSE:
To handle receipt/dispatch and verification of commodities in order to maximize quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with WFP warehouse standards and established guidelines
KEY ACCOUNTABILITIES (not all-inclusive):
Under the direct supervision of the the Logistics Officer, the Storekeeper will be responsible from the following duties:
- Supervise loading and off-loading of trucks at WFP warehouse
- Supervise correct stacking of the commodities and NFIs as well as follow up on the tracking of the commodities in pipeline.
- Ensure that accurate and complete commodity accounting, reporting and internal control systems are functioning and that all relevant records are maintained;
- Perform LESS Storekeeper duties and functions with efficiency, accuracy and adherence to time and deadlines.
- Ensure LESS stocks is up-to-date and any discrepancies investigated and reconciled.
- Ensure that WFP commodity and warehouse management standard and systems are properly maintained at WFP warehouse compound;
- Assess the availability of space and prepare stacking/storage plans prior to WFP commodity and NFI arrivals in WFP warehouse;
- Maintain records and/or ensure that assistants assigned to the various stores keep records of the food stuff offloaded/loaded at warehouses, adhering to the WFP Commodity Accounting Systems and guidelines;
- Control incoming goods both food and non-food commodities by such methods as physical counts, random weight checks, rejection of any spoiled commodity, reconditioning of underweight bags, etc.;
STANDARD MINIMUM QUALIFICATIONS:
Education: Completion of secondary school education or a Post- Secondary certificate preferably, a Diploma Courses in Stores Management, Statistics, Business Administration or any other rleated field.
Experience: At least three years of progressively responsible work experience in the field of Storekeeping, transport, administration, accounting, statistics or another related field.
Language: Fluency in both English and Arabic.
Aviation Assistant, SC5 (Ed Daein,Kassala & Kadugli)
Posting Date: 31 March 2021
Closing Date: 13 April 2021
JOB PURPOSE
To perform a range of coordination and administrative activities that contribute to the safe and effective air service to the humanitarian community
KEY ACCOUNTABILITIES (not all-inclusive)
1. Perform operational coordination and administration of air operations, ensuring compliance with WFP standards, including risk management processes, to support safe and effective air operations.
2. Liaise with airport officials and other local authorities in order to obtain necessary clearances, documentation and authorisations required for air operations.
3. Carry out pre-flight actions to ensure that all registered passengers and cargo are duly carried on the flight, in coordination with crew to ensure safe flights, escalating issues to a supervisor.
4. Collate all post-flight documentation in order to confirm flights have taken place and in compliance with established conditions.
5. Research, collate and report on aviation related information, to enable decision-making and facilitate air transportation planning, execution and reporting in order to ensure contractual performance.
6. Update and maintain relevant databases and records, ensuring that relevant information is accurate, organised, accessible to others, and supports reporting requirements.
7. Respond to client queries, following standard processes and obtaining guidance or escalating as required, to ensure timely resolution of all enquiries with a high standard of client service.
8. Liaise with internal counterparts in order to carry out duties successfully, support the alignment of aviation activities with wider programmes, to facilitate a coherent approach to air operations.
9. Provide support to other staff, assisting them in completing tasks to agreed standards and deadlines.
10. Support process reviews, and improvements in methods and practices, in order to maximise the performance of air activities and related operations.
11. Follow standard emergency preparedness practices to support WFP to quickly respond in its core areas at the onset of a crisis.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. Post-secondary certificate in air traffic control, flight dispatch, aeronautical engineering or related field is essential for Air Operations roles, desirable for Air Movement roles.
Experience: Five years of experience in aviation services in a busy environment.
Language: Fluency in both English and Arabic.
